How to Make Your Board Meetings More Productive

The board meeting is an excellent chance for your company’s boards to gain from the knowledge as well as the perspective of Important People. If you allow them to be occupied with reading reports, filling out formalities and discussing procedural issues https://boardroomapp.org/5-tactics-that-will-make-your-executive-board-highly-effective-during-the-meeting/ the board will leave the meeting with less than they could have.

The most successful board meetings involve productive discussions and action items that are concrete. To ensure that your meetings are as efficient as possible, follow these tips:

Find out the details of your board members’ schedules prior to your meeting. Begin by using a tool like Doodle to find common open dates on the calendars of your board members. Once you’ve found the most convenient time, reach out to those who manage their own schedules directly and ask for a final confirmation of their availability.

Start the meeting by giving an overview of the key issues and inputs that are sought. This will include a brief recap of the highlights from the pre-meeting call as well as the board’s report.

Give your committee heads and department heads the time and space they need to share important reports and updates. This will allow the board to remain informed and up-to-date. Be aware that the board may require a revisit or discussion of issues that weren’t addressed at the last meeting. It is recommended to designate a point person within your team to ensure these issues are dealt with after the meeting. The board must also decide on the next steps that are important. This should be documented in the minutes. There should be a set deadline and expectation for each item.